South Carolina Ballet seeks a highly skilled person for the position of Administrative Assistant/Tour Manager. This is a key administrative role within one of the region’s leading professional ballet companies. This position is integral to the realization of the organization’s artistic vision, ensuring that the complex daily operations of a professional dance company are executed with precision, discipline, and excellence.
Reporting directly to the Chief Executive Officer & Artistic Director, the Administrative Assistant/Tour Manager serves as a trusted collaborator to the artistic staff, responsible for coordinating all aspects of company activities, from rehearsal scheduling to managing touring logistics, within a fast-paced, high-performance environment where adaptability and exceptional organizational skills and attention to details are essential.
Position Overview:
The Administrative Assistant/Tour Manager oversees the day-to-day logistics of the professional dance company, maintaining alignment between artistic priorities and logistical execution. This individual must have highly developed organizational skills, and possess the ability to anticipate needs, manage shifting priorities, and maintain continuity across multiple simultaneous initiatives.
Core Responsibilities:
- Partner closely with the CEO & Artistic Director and other members of the artistic staff to develop, manage, and continuously refine daily and long-range company schedules
- Serve as principal liaison between the Artistic Director and the company of dance artists, ensuring clarity, consistency, and professionalism in all communications
- Indirectly supervise and support a company of 30+ professional artists across rehearsals, performances, and touring activities
- Maintain an active presence at all performances, both locally and on tour, ensuring operational readiness and artistic support. Weekends and some overnight travel is required
- Maintain a digital master calendar of all rehearsals, appearances and performances throughout performance seasons
- Lead backstage and on-site operations at all venues, upholding the highest standards of organization and planning under performance conditions
- Coordinate the integration, supervision, and welfare of student and community participants engaged as guest performers
- Manage all venue logistics, including dressing room assignments, rehearsal space coordination, and scheduling
- Oversee the preparation and coordination of contracts professional dance artists, venues, guest artists, and fee-for-service engagements in collaboration with executive and financial leadership
- Manage all travel, accommodations, and per diem logistics for touring engagements
Qualification and Skills:
- Demonstrated proficiency in Microsoft Office Suite (Excel, Word, Outlook) with the ability to manage complex scheduling and communications systems
- Experience with performing arts management platforms, including Propared, strongly preferred
- Experience with Slack used for communications within company artists and staff
- High level of technical competency, including device management, digital asset organization, and music editing/playback preparation for studio and stage use
- Ability to design and maintain systems that support clarity, efficiency, and accountability across departments
- Prior administrative experience preferred
- Ability to indirectly supervise and lead large groups (30+ artists and personnel) with diplomacy, tact, and respect
- Exceptional organizational acumen and time management skills, with uncompromising attention to detail
- Superior written, verbal, and interpersonal communication skills
- Demonstrated ability to thrive in a high-demand environment requiring flexibility, discretion, and rapid problem-solving
- Collaborative, solutions-oriented approach with the ability to engage effectively with artists, senior leadership, board members, and community stakeholders
An equivalent combination of education and professional experience is required.
Compensation: Salary commensurate with experience.
South Carolina Ballet seeks a highly organized, resourceful, and collaborative Project Manager. This position plays a vital role in coordinating the many moving pieces that support our performances, including special events, merchandise sales, volunteers, and engagement efforts.
We are looking for a dynamic professional who thrives in a fast-paced, ever-evolving environment and can manage multiple priorities with precision and flexibility while meeting timelines. The ideal candidate understands that timelines shift, details matter, and excellence depends on strong coordination behind the scenes.
Key Responsibilities:
- Partner with the Marketing Director to execute campaign details, promotional initiatives, and audience engagement efforts
- Collaborate with the Membership Director to plan and produce special events that enhance patron experience and community connections
- Support the Chief Development Officer in advancing fundraising initiatives and donor relations
- Coordinate with volunteers to manage merchandise sales
- Oversee project timelines, track progress across departments, and ensure seamless coordination from concept through execution
- Respond proactively to changing priorities, adjusting workflows while maintaining attention to detail clarity, organization, and forward momentum
Qualifications:
- Experience in project management, special events, marketing, or related fields.
- Exceptional organizational and time management skills, with a proven ability to manage multiple projects simultaneously
- Comfort working in a high-energy, fast-paced environment where adaptability and problem-solving are essential
- Outstanding written, verbal, and interpersonal communication skills
- Proficiency with Excel, Outlook, and Word. Well versed in Adobe Creative Suite, with competency in Photoshop, Illustrator, and InDesign
- A detail-oriented mindset paired with a collaborative, team-focused approach
About South Carolina Ballet:
As one of the state’s leading cultural institutions, South Carolina Ballet is committed to artistic excellence, meaningful community engagement, and expanding access to the arts. This is an opportunity to contribute to a dynamic organization where your work directly supports our mission, educational outreach, and impactful cultural experiences across South Carolina.
Compensation: Salary commensurate with experience.
Internship Opportunities
South Carolina Ballet offers unpaid internship opportunities for students and emerging professionals seeking hands-on experience within a professional nonprofit arts organization. Interns work alongside staff and company members while gaining practical exposure to the day-to-day operations that support performances, programs, and events.
Marketing Intern
The Marketing Intern supports the promotion of South Carolina Ballet’s performances, events, and institutional initiatives. This role offers hands-on experience in arts marketing and communications, with opportunities to assist in social media, email marketing, website updates, promotional materials, audience outreach, and campaign coordination.
This internship is well suited to someone with strong writing skills, attention to detail, creativity, and an interest in branding, communications, and the performing arts.
Finance Intern
The Finance Intern supports the administrative and financial operations of South Carolina Ballet. Responsibilities may include data entry, expense tracking, filing, reporting support, reconciliations, and other tasks related to the organization’s day-to-day financial management.
This internship is ideal for a student or emerging professional interested in accounting, finance, business administration, or nonprofit management. Candidates should be organized, dependable, and comfortable handling detailed and confidential information.
Backstage Crew Intern
The Backstage Crew Intern assists with the behind-the-scenes operation of rehearsals, performances, and production activities. Responsibilities may include costume and prop organization, stage preparation, quick changes, rehearsal support, and general backstage assistance during productions and events.
This internship is best suited to someone interested in technical theater, stage management, production, or live performance operations. Candidates should be dependable, organized, and able to work calmly in a fast-paced environment. Evening and weekend availability may be required during performance periods.
Additional Information
All internships at South Carolina Ballet are unpaid and are intended to provide educational, professional, and practical experience within a working arts organization.